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Exhibitor Center

Submissions

To submit your Company info, description and Product description submissions for Show Program, etc.: Login to the Exhibitor Interface (Password required)

Exhibitor Service Manual (ESM) is now available.

More Information

FAQ for Exhibitors

The Exhibitor Service Manual (ESM) is now only available as an online, downloadable document.

Exhibiting Deadlines and Deliveries

Hotel Reservations

Marketing and Sponsorship Opportunities

Expo Passes and Registering My Booth Staff for Staff Badges

Press attending ESC Boston 2010

Q: How do I become an ESC Exhibitor?
A: Contact Sean Raman, Event Sales Director at: sean.raman@ubm.com or
(415) 947-6622.
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Q: What additional sponsorship opportunities are available to ESC Exhibit Exhibitors?
A: View ESC Boston 2010 Sponsorship Opportunities.
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Q: Is there a deadline for becoming an exhibitor?
A: To maximize your exposure on the ESC Boston website and marketing materials, we recommend you reserve space early. Exhibit space is also limited to availability. If you are considering exhibiting, contact your account manager today for exhibition opportunities. See the current version of the ESC Boston Expo floorplan here.
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Q: Who do I contact if I didn't receive my Online Exhibitor Services Manual (ESM)?
A: In our effort to be more eco-friendly, we will not be printing service manuals this year but have created an easy to use electronic version of the manual. Click here to view the ESM. If you have a specific question that is urgent, please email Kristen Margulis.
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Q: Who do I contact with service questions about exhibiting and my booth?
A: For questions on booth or sponsorship purchases, please contact your salesperson.

For answers to most of your questions, from general expo information to booth and signage info, please refer to the Exhibitor Services Manual.

If you have already signed a contract and have questions about exhibiting or any booth logistics, contact:
Kristen Margulis
Operations Manager,
United Business Media, LLC
600 Harrison St., Sixth Floor
San Francisco, CA 94107
Phone: (415) 947-6681
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Q: Who do I contact regarding my sponsorship deliverables?
A: Once a contract is signed, please contact Thomas Amaral at thomas.amaral@ubm.com or (415) 947-6271 for any sponsorship questions. She will be emailing all deliverable details including deadlines and shipping instructions a few months out from the show.
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Q: What are the booth height regulations and sightline restrictions?
A: Allowable heights vary according to the size of the booth. The Online ESM is avaliable here and will have specific rules and regulations pertaining to your booth.
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Q: What are the hanging sign regulations and restrictions?
A: Hanging signs are only allowed for island, split-island and peninsula booths 20'x20' or larger. If your booth fits these parameters and you want to have a hanging sign, please complete and return the Request for Hanging Sign form in the Exhibitor Services Manual.

Once it is approved by show management, you will need to order labor from GES to hang it and must use the appropriate shipping label to ship it to GES. These forms can be found in the Exhibitor Services Manual.
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Q: Do I need to order drayage?
A: Drayage is the movement of show freight from the shipping dock to your booth. No matter how you get your freight to the dock at the Convention Center, you are not allowed to bring your shipment onto the expo floor on your own - it must be done by union labor. Drayage costs are based on the weight and size of your shipment.

You can receive a discount on your drayage and priority treatment by using GES Logistics for your shipping needs. Please check the ESM for specifics.
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Q: How do I handle shipping to the Hynes Convention Center?
A: Separate from drayage, this is the movement of your freight from either another show site to the receiving dock at the expo site, or from your business to the dock at the expo site. It is your responsibility to get your exhibit materials to the event and home after the event. The Exhibitor Services Manual includes shipping address and instructions.

IMPORTANT: By ordering your shipping needs from GES Logistics, you will save money on your drayage, and you will get priority delivery of your freight on to the floor and off of the floor at the end of the show. Please contact GES Logistics at (888) 454-4437 or www.ges.com/logistics for details or to order this service. From overnight to overseas, GES can arrange for all types of shipping and will do all follow up to make sure your freight arrives on time.
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Q: How do I order graphics, custom booths, furniture and carpet from GES?
A: GES can produce any signage that you need. Whether you want to add a logo to your Booth ID sign or order meter-sized boards, GES can do it. The plus side to that is you don't have to ship your signage (and risk having it arrive damaged) and it is at your booth when you arrive. They can make most types of banners or signage at a competitive price. The Exhibitor Services Manual will list a standard size prices.

The ESM will also list forms for custom booths, carpet, furniture rental, lighting orders and pretty much anything you need for a complete presence on the Expo floor.
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Q: How do I order lead retrieval, audio visual, electrical, internet, food, booth security or plants for my booth?
A: Your Exhibitor Services Manual will include all order forms in the Options Services section. Be sure to order early to receive any applicable pre-show discounts!
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Q: I need to go on the expo floor to assist in setting up the booth for only a short time, can I bring my baby?
A: Our insurance policy prohibits anyone under the age of 18 on the expo floor during move-in and move-out.
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Q: Who do I contact about placing an ad in the ESC Boston Event Guide?
A: Contact your Account Manager to reserve your ad space.
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Q: How do I make hotel reservations?
A: We have reserved blocks of rooms at special rates for ESC exhibitors and conference attendees with several local hotels but you must contact the hotels directly for your reservations. A list of hotels is also available here or in the Exhibitor Services Manual. Please visit the Travel Page for more information.
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Q: What are the marketing and sponsorship offerings at ESC Boston 2010?
A: Please click here for a list of sponsorship opportunities. The sooner you purchase a sponsorship, the more conference exposure you receive. Don't delay and contact your Account Manager today for sponsorship details.

If you have already purchased a sponsorship, you will receive an email with shipping or artwork details the first of the year describing what you need to do to complete your sponsorship.
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Q: Where can I download logos and web banners to promote my booth at ESC Boston 2010?
A: You can download ESC Boston logos and web banners here.
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Q: Interested in renting a turnkey exhibit at ESC Boston 2010?
A: You can view the ESC Boston 2010 Turnkey Options here.
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Q: How do I obtain Staff badges for my booth staff?
A: Go to the Exhibitor Registration page on our web site to find directions and to register your exhibitor booth personnel. Pass allotments are based on booth size. Only register the staff who will be working in your booth. All others need to be registered as either conference or expo attendees. Your staff will be required to show a photo ID to pick up their badges on site.
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Q: What is the difference between an Expo pass and Staff badge and what does each pass include?
A: Each ESC Boston exhibitor will be allotted a number of Expo passes and Staff badges based on the size of their exhibit space.

Expo passes allow access to the ESC Boston Expo, Sponsored Sessions, ESC Theater and ESC Opening Night Reception. Expo passes cannot be used to access the ESC Boston show floor prior to the expo or after it closes each day. Expo passes can be distributed to members of your company who will not need access to the show floor outside of expo hours and to clients/partners you would like to invite to ESC Boston to visit your booth and check out the event.

Staff badges allow access on and off the show floor to set up your exhibit space before the expo opens and to secure it at the end of each day after the expo closes. Staff badges should NOT be given to clients/partners who are not exhibitors at ESC Boston (Expo passes are appropriate). The Staff badge will also allow access to the ESC Opening Night Reception.
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Q: How many Expo passes and Staff badges do I receive for my booth size?
A: The quantity of Expo passes you receive is based on booth size. For every 100 sq. ft. of booth space, you receive five (5) Booth Staff badges. For example, a company with a 10’ x 10’ booth would receive five (5) Booth Staff badges, a company with a 10’ x 20’ booth would receive 10 Booth Staff badges.
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Q: How do I obtain a list of the pre-registered press attending ESC Boston?
A: You will be notified when ESC Boston 2010 press list will be available in August 2010.
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Q: How can I maximize press visibility for my company and products during ESC Boston?
A: To maximize press awareness, you can participate in our specially designed media sponsorship opportunities. Please contact your sales representative for more details.
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Contact us if you have any questions.